Are you starting up a business and want to know how the professionals do it?
No matter what industry you’re starting up in, you want to make sure that all of your documents and legal affairs are not only accessible but also safe.
That is why new businesses need to understand the importance of keeping every document safe and secure. Being organized and on the ball will help you avoid risky security breeches and data recovery battles.
Forget endless paper trails and big office filing cabinets — digitizing your data in a document sharing room is the way forward these days. Here are 3 reasons why your firm should use a secure document sharing room, as well as what you need to know about this new technology.
1- Costs Are Lower
As a startup business, you want to make sure that you are saving money wherever possible and being as efficient and productive as you can.
This is why digitalizing all your documents is not only efficient, but also cheaper and less time-consuming.
You don’t have the money to be spending on physical data rooms, printing and overheads — every spare cent needs to be reinvested back into the business to ensure it will survive.
Virtual data rooms eliminate any chance of papers going missing; you’ll keep your entire collection of data organized with a digital index.
There are so many sharing rooms out there, too. Most people check out Firmex, as it’s considered the world’s most trusted data room. Above all else, you’ll want to choose a platform that offers a quality customer service team and several storage options for your business.
2- You Can Access Your Documents from Anywhere
The problem with storing your data physically is that you can only access documents in one place. Both restrictive and uneconomical, having physical documents means employees that are based elsewhere won’t have access to data they might need. Forget about sending documents over email — this isn’t secure.
Virtual data rooms offer 24/7 access across al timezones. All that is needed is an internet connection and the access information that is required. This means employees can view, share and update files from wherever they are and at whatever time.
Having your data filed virtually means that you can share it with potential investors and business partners that may be based in different locations around the world. This gives your company more options and increases the long-term viability of the business. Clients will feel more secure sharing data through a virtual data room rather than email.
3- Increased Security
Not only does your new business need to have winning values and ideas, but it also needs to stand out and provide something different from current, more established rivals.
This is why keeping start up data such as business strategies, patents and trademarks safe is vital for any new company. You don’t want the big boys coming in and stealing your ideas, do you?
The advantage of holding all your content in a virtual data room means that there is no way rival companies can get their hands on your documents. No physical data = no trace.
Your business data is sensitive and it needs to be kept safe. You’ll sleep easily at night knowing that your content is protected.
So, if you’re starting up a new business and are looking for smart, economic ways to hold and protect your data, then look no further than secure document sharing rooms. Get setup by joining a host today and speaking with one of their customer service representatives!
About Author: Chris Fraser
Chris has served as a business advisor to a big list of small and micro businesses; localized businesses and social enterprise in particular. Chris is also an avid reader and loves to stay updated about latest tech and innovation.