Moving your office to a new location may seem like a hassle – all the packing, labeling and transporting can be quite tiring. Office relocation costs time and money, and business owners are usually in a rush to move things from one place to another to shorten the downtime and continue working as soon as possible.
If you are the one in charge of organizing the move (or you happen to be a business owner), there are certain tips and tricks you can use to make the whole moving process go as smoothly as possible.
This article has summed these tips into 5 major points.
1- Plan your move in advance
Office relocations require meticulous planning and depending on the scale of the move, they can take anywhere from six months to two years to plan. Therefore, you need to start planning the move as soon as possible to make sure everything goes the way it should when the time for relocating comes. The best way to start is to assign duties to your colleagues or employees – moving your office is too big of a burden to carry by yourself, so don’t be afraid to ask for help.
Ask your staff to pack up their own desks – that alone will shorten your to-do list. Have in mind that, besides planning your move, you will need an additional couple of months to sort things out and prepare them for moving – start on time!
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2- Pack your boxes and use labels for better organization
After planning comes packing, and it’s important to do it right to avoid confusion and losing things on the move. First, you need to get the boxes – opt for boxes that are used to save on packing costs. Make sure you get all the packing supplies that you’ll need in order to protect your things from getting damaged – tape, scissors, bubble wrap, and packing paper.
If you aren’t using masking tape, consider getting sticker labels to mark your boxes. Doing so will help you locate certain items in case you need them. If you’re moving a larger amount of boxes, it’s wise to have them numbered – that way you’re lowering the chances of having your things lost while moving.
3- Think about transportation
Once you’ve planned your office relocation and packed your boxes, it is time to consider transportation. Think of the number of things you need to move, as well as their weight and size. Some smaller items like plants and accessories can be moved by car, but bulky furniture, large office desks, and electronic devices need to be transported by truck.
By opting for Budget Truck Rental service,you’ll be provided with a vehicle you can use to transport your office furniture and equipment. You’ll be offered a wide range of trucks to choose from to find the vehicles that best suit your needs.
In case, if you are moving your office to a new city or to a farther location, moving storage can be a better option in terms of saving time and cost.
4- Declutter and get rid of things you don’t use
Moving from one office to another is the perfect time to do some decluttering and deep cleaning. There’s no need to pay extra for transporting things you don’t use or need. Go through all your stuff – unnecessary papers, dated furniture, and rarely used office supplies – sort them out into three piles: keep, discard, and donate.
Give away everything that you haven’t used in a while and donate things that haven’t been used at all, keeping only the essentials. Use Marie Kondo’s method of decluttering your workspace to minimize the number of unnecessary things in your office and free up some space in your moving truck.
5- Make sure your things fit into your new office space
The measuring tape is your best friend when it comes to moving to another office. The layout and the size of your new office space need to be in line with the size and amount of furniture you’re moving in. Familiarize yourself with the dimensions of your new office space to make sure there is enough room for everything. Have in mind that some items may not fit into your new workspace so you’ll have to order new equipment and furniture in advance. By doing so, you will synchronize the time of the move with the arrival of your purchases.
There are many things to take into account when relocating your office. However, with a little bit of effort and proper organizing, you can make the moving process run smoothly, ensuring a stress-free transition into a new workspace.