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How To Build Effective Remote Teamwork?

Due to the COVID-19 pandemic, many companies in the USA were forced to shift their employees to remote work. However, not all of them managed to quickly switch and adapt to this mode. Some businesses still have not decided how to continue their operations after the quarantine.

This is because managing a remote team is different from leading people in an office. It’s much more complicated, as it requires another approach and relevant skills. Due to the current situation, it’s challenging to find jobs for immigrants because employers are skeptical of applicants who have never experienced remote work.

How can company owners organize the work process remotely and not be afraid to provide jobs for new immigrants? How do you help your team stay focused on results? LogWork editors will tell you the most important points and nuances of switching to remote work without losing productivity.

Steps To An Effective Remote Team

To ensure that your online team’s work yields the desired results and you can smoothly transition to this format permanently, you need to go through 5 stages.

1. Restructure The Mindset of a Company Owner

Often difficulties in implementing any changes and solving problems arise because of the mindset of an entrepreneur. “Immigrants are bad workers,” “Employees without experience will not lead to the desired result,” and “If I see a person, it means they are working; if I don’t see them, it means they are slacking off.” All these attitudes get in the way of generating ideas and setting up remote business processes.

The owner needs to change their mindset, readjust to new ways of managing the team, and start taking action:

  • Create a rough schedule and work guide. 
  • Prepare clear instructions for all employees. 
  • Record a video to demonstrate the features of the programs and apps where employee communication and collaboration will occur.

2. A New Perspective On The Team

Remote work is stimulating for some workers and relaxing for others. There is a growing pattern: the longer employees work remotely, the more companies report a drop in productivity.

As a rule, the problem lies in the team itself. You should select people for your company based on their values and solely on their “soft skills,” regardless of whether they are immigrants or U.S. citizens. Thus, you will have a self-organized team that can motivate itself.

The owner of the firm must be an example to everyone. They must show their employees how to set goals, accomplish tasks, maintain discipline, and be self-reliant.

3. Build A Motivation System Considering The Qualification Of Specialists

It’s easy to monitor employees in the office. After all, you can see with your own eyes if a person is not doing their job. In remote work conditions, you never know what the employee does at home.

But do you really need such close monitoring? Whether at home or in the office, do you intend to monitor whether an employee is completing a task or watching a TV show? Or do you want them to strive for results on their own?

Effective remote work requires:

  • a team that is capable of self-motivation;
  • a special concept of control.

The latter is that the lower the specialist’s qualifications, the stricter should be their key performance indicators (KPIs). The more qualified an employee is, the less restrictive the indicators should be.

This approach helps immigrants find a balance and fully realize their job potential. Of course, there should be leading indicators for people to orient themselves in their work. But under no circumstances should lagging indicators be used, such as conversion for the sales department.

4. Implement Tools For Remote Work And Team Communication

Of course, remote work must be comfortable. It is essential to find the right programs to organize the work process and to communicate with each team member. We have selected the most popular and convenient tools that you can use:

  • Slack: a convenient corporate messenger for communication and file transfer. It easily integrates with Trello and many other applications.
  • Zoom: a platform for conducting video conferences that can involve several hundred people. Integrates with Dropbox and Microsoft Outlook.
  • Google Docs: a resource for working with documents. It allows participants to make edits simultaneously, leave comments, and communicate.
  • Zapier: a program for minimizing work routines. Integrates with Gmail and Trello to automatically turn emails into new tasks.
  • Miro: an interactive board for ideas and thoughts. It allows you to draw, write, attach stickers, etc.

5. Keeping The Team “On The Wave”

Such encouragement needs to be constant. One significant advantage of the office is that everyone is in the same ecosystem. Constant live communication creates a company spirit and brings everyone together more emotionally. 

In order not to lose the sense of unity, during the morning “plan meetings,” talk on informal topics and discuss the news, work done, and plans for the day. This will keep the atmosphere in the team.

Even though adapting to such a communication format can be quite challenging, it opens up excellent opportunities for bringing together employees from different countries.

Seamless Work of A Remote Team Is The Key To The Success of Your Company

Today’s challenges and the sudden shift to remote work in New York and elsewhere in America require each manager and employee to act with purpose and consistency.

The first month of managing a remote team can seem challenging until you set up remote business processes. Once communication is established between all project participants, the team spirit will emerge, and your company’s business will go up!

Provide jobs for immigrants, give employees more autonomy, encourage them, and motivate them to work for results. All of this will make your team members friends who trust and help each other on the way to success.

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