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What is Business Process Automation? The Essential Guide to BPA

As the world is progressing in technology, businesses are also incorporating these technologies into their administrative and other office processes. They are making their business processes fully automated by reducing human labor and incorporating softwares, robots, and other computing tools. This automation provides more efficiency and increases the productivity of your organization by streamlining your workflow and reducing the chances of errors.

You may have heard of business process automation services such as process fusion but if you are looking for a completely comprehensive guide for business process automation then you are at the right place. Here we have discussed briefly what is business process automation and what functions of your business you may automate.

What is Business Process Automation?

As the name implies, BPA involves the automation of business processes via digital technology. In simple words, when you automate your business processes then you don’t require human labor to complete a particular task. It will be completed automatically with enhanced accuracy and efficiency.

To automate functions, business owners invest in modern and intricate softwares which comes with special Artificial Intelligence Power.

Moreover, this automation is flexible enough that you can automate almost any task of your business that you think is difficult. All you need is good softwares or some assistance from your IT team. You can also outsource these automation tasks which can manage your automation processes effectively.

What Tasks BPA Can Accomplish?

The fundamental goal of BPA is to redirect employees’ attention away from routine and administrative tasks and back toward the high-value initiatives for which they were employed in the first place. As a result, your workers’ inherent skillsets are actually applied to activities for which they are required.

BPA can be used in offices to accomplish the following tasks.

  • Tasks with a high rate of repetition that entail the same steps
  • Tasks that need the participation of several persons
  • Processes in the accounting department
  • Time-critical projects
  • Auditing and accountability trails
  • Tasks that are planned to occur at the same time and on the same day each week
  • Employee orientation
  • Accounts payables, purchase orders, and bill payments
  • IT service desk assistance
  • Automation of sales promotion across numerous advertising mediums
  • Sales activities including client screening, solicitation, and funnel generation

In Which Business Departments BPA Can Be Used?

Businesses can automate their following departments

1. HR Department

New workers are likely to have a negative experience as a result of the manual HR procedure. It may also result in an increase in paperwork for the HR department, discrepancies in the recruiting process, and a low staff retention level. Indeed, 36% of HR leaders believe that a lack of automated processes is the reason for their failure to properly manage the induction process.

BPA enables organizations to automate documentation, plan employee training journeys, satisfy regulatory standards, and much more. BPA also makes it easy for HR departments to participate in business goals and assign tasks to staff. You can automate the following HR functions with BPA.

  • Recruiting
  • Onboarding
  • Training
  • Leaves arrangements
  • Management of productivity

2. Legal And Contract Administration

Legal and contract management include all legal duties associated with contract administration.

BPA allows organizations to create a centralized database of contacts with a search feature, computerized contract formulating, send contract closing date or renewal notifications to appropriate parties, automate the approval process with e-signatures, meet regulatory standards, develop touch-free contracts with comprehensively NDAs, and construct contractual frameworks.

BPA can automate the following legal and agreement managerial functions:

  • Management of suppliers and procurement
  • Contract administration
  • Contract fulfillment Claims processing
  • Trails of evidence

3.   Finance Department

The BPA provides great assistance in finance departments by automating accounts payables, receivables, payroll processing, tax compliance, and reporting. Moreover, the financial reports generated through BPA are precise, accurate, and error-free. So, when you free your staff from repetitive, manual processes, they can focus on how to grow your business.

Moreover, tracking of your finances and making entries in a journal, Data input basics, reconciliations of bank accounts, expense control, credit management, and risk administration are also automated through BPA.

4. Educational Organizations

BPA is also transforming educational institutes by enabling them to go paperless. Students can appear in online exams in their own homes and get their education. Moreover, the other back-office educational tasks including Enrollment and course registration of students, International students’ immigration compliance, and Services for financial assistance are already fully automated due to BPA.

5. Shipping And Logistics

Automation is becoming increasingly popular in the logistics and shipping industries. As business trends and expectations changed, manufacturers rapidly realized that they could not exist without an advanced logistics department and computerized operations.

Logistics and shipping organizations may use BPA software to minimize operational costs, prevent the possibility of cost overruns, satisfy regulatory standards, access genuine cargo data analysis, increase stock transparency, and optimize distribution.

Moreover, BPA can automate the following logistic processes

  • Management of leaders
  • Inventory management
  • Shipping planning and tracking

Main Types of Business Process Automation

The main types of business process automation include

1. Automation of Tasks

The goal of chore automation is to remove or reduce manual activities within a process. Sending emails, creating papers, gathering signatures, and modifying statistics are some examples.

2. Automation Of Work Processes

Workflow automation seeks to automate a predefined set of actions and processes. Every function in some operations can be mechanized. Well, it’s not possible to completely automate every single step of your business tasks.

3. Automation Of Processes

Process automation, as opposed to task automation, analyzes a whole process to uncover as many automation options as feasible. Process automation entails automating both individual operations and procedures that comprise a process.

4. Robotic Process Automation (RPA)

It is the use of custom-coded software bots to automate certain operations. These are often regimented, repeated procedures that occur in the same way every time, with no exceptions.

5. Intelligence Automation

This is the most complicated sort of automation. It combines various forms of automation, including task automation, process automation, and RPA, with artificial intelligence, and other cutting-edge technology to automate higher-level activities like strategic planning.

What Benefits BPA Can Provide To Your Business?

Business Process Automation can provide the following fruits to your business.

  • Making cybersecurity standards simpler to enforce
  • Improving the regularity of consumer and employee interactions
  • Simplifying reporting and monitoring processes
  • Errors and delays are being reduced.
  • Enhancing predictability
  • Enabling cross-departmental or cross-team process synchronization

How to Automate a Business Process?

If you are planning to automate your few business operations then you can accomplish this by following these simple steps.

  • Determine your automation goals.
  • Find out the right automation process.
  • Create the boundaries of the selected process.
  • Illustrate the selected process to your employees
  • Make a wish list for automation.
  • Examine your tools and talents.
  • Set up the automation.

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