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The Top Two Most Critical Services of PMO That Businesses Must Include

When it comes to including your project management plan in your business, you need to have two core components that set the foundation for the rest of the project’s details.

The Must-Haves for a Successful PMO in Your Business

For your project management strategy to be successful in your company, there are certain must-haves and core components that are essential to the function of this plan in your company.

Without these components, you will find that your project management is slowly falling apart – and this can derail your business.

Project management is key to setting goals for your business that everyone can understand and relate to.

By coming up with businesses, coming up with a schedule of strategies, and figuring out what team is in charge of what task, you can easily delegate jobs, create a structured timeline, and ensure every single person in your business is on the same page.

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Having a project management department that fully understands the needs and goals of your business is crucial to ensure they create the best PMO strategy for your business.

Having an organized leader is key to delegating, reaching your deadlines, avoiding confusion at the workplace, completing the right tasks, staying under budget, and adhering to a strict schedule to ensure you can attain your goals by the end date.

Let’s see a few must-haves for your project manager to include on the new PMO so you can make sure your business plan will be a success.

Scope Statement

One of the most important aspects of a PMO is the scope statement – this is typically the first aspect of your plan that should be included so you can get an idea of what you are trying to achieve and why.

The scope statement is an overarching general statement that must define every aspect of what you are trying to do and the expenses of your plan, such as any tools, services, people, or products that are going to be used to help you teach your goal.

Although this can be very time-consuming if you are listing every single expense that you will come across in your plan, it is fundamental that the project manager takes the time to complete this statement before beginning the project.

Being aware of the limitations of the project before starting and the budgetary limitations are key to getting an idea of what tools you can use, what needs to be changed, and what can be added.

When it comes to PMO, scope definition is one of the main issues if not done correctly. If businesses do not know the steps of their resources they can use and their budgetary limitations, they may overspend without even knowing it.

Project managers who do not take the time and effort to create scope statements are at a much higher risk of failure than other businesses.

Even though it may be your first time creating your scope statement for our PMO, you need to spend a little bit of time at the beginning of the entire process to really delve into the goals that your business wants to achieve with this project.

Keep in mind that your scope statement should adhere to the following criteria:

The Goal Should Be Specific 

And generalized statements that do not tell exactly what you’re trying to accomplish. Instead of saying you are trying to “improve your profit margin”, state how you are going to do this and by using what methods.

Measurable 

The next aspect of your scope statement should be measurable. Instead of just saying the goal you want to accomplish, you need to use figures, data, and dates to say details about the goal and when you are going to achieve it.

For example, your goal could be that you are trying to boost sales by 25% by December 1, 2021.

The Next Characteristic of a Successful Scope Statement Is That It Is Achievable 

If your goal is too far-fetched, the team will have a hard time trying from the get-go.

However, if your team feels like they can attain these goals by working hard and following the project plan, they are much more likely to stay motivated and adhere to the project at hand.

Relevant

The next characteristic of a successful scope statement is relevance – make sure that your goal is relevant to your business and aligns with the strategies set forth by your company.

Lastly, Make Sure That the Scope Statement Is Bound by Certain Constraints of Time

If you just say that you want to make profit, but don’t specify by what date or what quarter, you are setting yourself up for failure.

Critical Success Factors

The second component of a successful PMO is critical success factors. Along with a scope statement, this is one of the first aspects of your project management that you need to come up with before setting your plan into action.

Since every project will vary based on business and your overarching objectives, you need to make sure you figure out what is considered successful for your business.

Just because another business states that their success in their eyes is reaching a 25% growth in income by the last quarter of the year, success for you might look quite different.

If you compare yourself to others, you will be disappointed – however, by trying to reach your own standard and setting forth your own expectations, you have a higher likelihood of reaching your goals.

Keep in mind that while creating your PMO scope that your project is temporary – this means that it will not be long-lasting and a forever staple in your business.

When coming up with critical success factors, you need to make sure that your definition of success pertains to the achievable, time-bound, measurable, and quantifiable goals that you outlined in your scope statement.

Conclusion

If you are trying to come up with the best PMO plan possible, make sure you add a few components to ensure you are successful in the long run. Two of the most important aspects of creating your project management plan are the scope statement and defining your critical success factors.

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