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9 Different Invoicing Tools To Try: Which Option Is Right For You?

There are all sorts of ways to streamline the often arduous invoicing process, and it’s best to choose tools that are suited to your organization and your industry.

With that in mind, let’s talk about some of the options available today, and why it’s important to embrace modern invoicing software, rather than doing everything manually.

Online Solutions To Streamline Your Billing Processes

If you’re looking for a general invoicing tool, online solutions are becoming increasingly popular. This type of software usually offers features such as automated payment reminders and the ability to invoice customers directly from your website, or via email.

It also enables you to track payments in real-time, so that you can quickly identify any potential issues with clients who may be behind on their bills. With these tools, managing all aspects of billing has never been easier, and cash flow mistakes can be avoided.

The frontrunners in this category included Xero, Zoho Invoice, Wave, and QuickBooks. It’s worth comparing what they have to offer by taking advantage of the trial versions, before committing.

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Using Specialist Invoicing Software (e.g. for Landscaping Jobs)

For those in industries with more specific invoicing requirements, specialist software could be the ideal solution.

For example, landscaping businesses may need to bill clients based on different services or materials used, thus making an automated system that can track and report these charges a great asset.

This is what the platform Joist brings to the table, making it easier to create an invoice for landscaping jobs with all the required info included, meaning you’ll get paid quicker as well.

You should look out for features such as customizable templates and real-time information when choosing this type of software too, so you can ensure accuracy without having to do extra work each time you invoice your customers.

Free and Low-Cost Options To Get You Started Quickly

If you’re just starting out or are working with a limited budget, free or low-cost invoicing tools can be great for getting your business up and running quickly.

These types of solutions usually include basic features such as the ability to create invoices and track payments but don’t offer the more advanced options that specialist software may provide. However, if all you need is something straightforward then this could be an ideal option for you.

The best choices in this niche include:

PayPal

This widely used payment gateway can also handle basic invoicing and is ideal for startups and sole traders for this reason.

Square

If most of your sales happen in person, then you should investigate what Square has to offer, as it can manage card-based sales swiftly and securely.

Stripe

While the potential applications of Stripe are wide-ranging, it’s particularly well suited to the purpose of invoicing for a business that has adopted a subscription model for its products or services.

Invoicera

Any company that is interested in implementing as much automation within an invoicing context as possible should consider this free tool, as it is made from the ground up to eliminate as many manual aspects of this process.

Concluding Considerations

It’s helpful to appreciate that not every invoicing tool will suit every business, and so you have to look into your own needs to narrow down your options.

Checking up on user reviews is also wise because otherwise, you’ll only be basing your decision on the marketing hype, which isn’t that sensible.

The last thing to think about is how well the tool you select will scale as your business grows. If you’re anticipating that your invoicing needs will expand rapidly, this must be a top priority as you’re deciding.

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