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What Employee Onboarding Tools Do You Need? A Closer Look

Did you know that more than 35% of business owners in the United States don’t have a routine onboarding process?

Onboarding is the most important stage of hiring because it sets the tone for new employees and gives them a foundation. Employee onboarding is a crucial process and understanding the importance of a 30 60 90 day plan in employee onboarding helps the process smooth.

If you want to set your staff and company up for success, you should look into all of the onboarding resources available.

Continue reading to discover some of the most important employee onboarding tools that will help your company!

Training Software

One of the most important employee onboarding tools that you need to invest in is training software.

There is a variety of training software that you can get for your company, depending on what is most appropriate for your industry. A good training software should include modules, videos, and reading selections for the employee to review.

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Throughout the training process, they will use modules, questions, and quizzes to test their knowledge. This helps make the training process more mainstream and consistent. With everyone going through the same online training, you can have confidence and educated employees.

If you are looking for more information about onboarding software, don’t be afraid to be more research and contact the companies. Keep in mind that training software should be a supplemental tool for onboarding. You should do your best to provide hands-on experience during the onboarding stage.

Electronic Forms 

Onboarding employees becomes a lot easier once you convert to electronic forms.

When it comes to filling out tax information and applications, the process can take a while and consists of a lot of paperwork. Having these forms online can make the process quicker and more cost-effective since you don’t have to spend money on all of the paper and ink.

You can also create your direct deposit forms and agreements online for easier filing and tracking. With everything on the computer, you don’t have to worry about losing anything or having to find more storage space.

Security Devices

Whether your company uses a pin pad, ID cards, or fob devices for security, you will need to get them prepared.

On the first day of employee onboarding, you should get the information or pictures of your new staff. This will allow you to give them access to necessary areas in your building. Prioritizing security will ensure your company is protected and confidential information is safe.

When you give your employee their security tag, make sure that you tell them when and why they need to use it. This will clear up confusion and help them understand the need for security measures.

Onboarding Mobile Apps

Many onboarding software can be used on a mobile platform.

Having this option is helpful because your employee can learn on their phone or a tablet if they need to. This is a convenient tool since they are user-friendly and can be used for many things. Business owners use mobile apps when they want staff to sign electronic documents or don’t have frequent access to a computer.

These applications will let you track the progression of their training. It is also a useful tool for communicating. Your new staff member can message questions as they come up or start a conversation about procedures at the office.

Itinerary

If you want to ensure that there aren’t any issues with onboarding, you should create an itinerary.

When employees have itineraries for the first week, they are less likely to get confused and have a reference piece. Not only does it make life easier for them, but it also helps you because all of the details will be organized ahead of time.

New employees will have to meet with the HR department to get signed up for benefits and insurance. They will also need to meet up with their direct supervisor, payroll, and other departments to get established. Having an itinerary will help you organize all of these meetings so that no one wastes any time.

You can create the itinerary online through an application and/or print it out. If you want to shorten the process for your next onboarding, keep your itineraries and use them as a template for future staff.

Job Description 

The first day that your new staff member arrives, you should have their job description complete and printed.

Giving your staff their job descriptions on the first day can help them better understand their role and expectations. Understanding their job role from the beginning will help them identify the purpose of what they are doing and why. When a job description doesn’t exist or reflect the position accurately, staff can get overwhelmed and are more likely to leave.

If you have a problem with turnover or want to prevent it, you should update job descriptions as needed and make sure staff don’t have any questions. While reviewing the job description with staff, you should also keep a goal sheet nearby to establish objectives.

Offer Letter

Unless you have already done so, you should give a printed offer letter to the new employee on their first day.

Offer letters have essential information that your new staff will need to know. This is a sort of tool because it helps your human resources department with adding employees to the system and knowing their role.

Start dates, salary, and the job title are a few details that should be included in every offer letter. Try to use the same format for each employee to improve consistency within the company.

Try These Employee Onboarding Tools 

Finding employee onboarding tools can be overwhelming because there are so many options and not all are effective.

If you want to streamline your onboarding, investing in software and making everything in electronic form can help. You don’t have to worry about losing documents or accidentally spilling your coffee on them if employees fill it out on the computer or a phone.

Don’t wait to invest in the onboarding process, since it’s the most important phase of hiring someone.

Be sure to check out our blog for more articles about onboarding employees and improving your company!

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