As a manager, the productivity of your employees depends on their day-to-day schedule. If there’s
unnecessary overlap or gaps that stretch your operation too thin, you risk
losing money and customers.
You can avoid this by effectively managing employee work schedules. However, the last thing you need is for this task to take up too much time and resources.
That’s why we’re going over some
tips for establishing a logical work schedule for your team.
How Each Employee Works
Not all employees are created equal.
Everyone has different skill sets that dictate their strengths and weaknesses.
As a manager, you need to understand what makes each person on your staff
This information allows you to
schedule the right employees at the right time. The goal is to avoid having a
full team of inexperienced workers on the clock.
Try to create a dream team for every
shift. There should always be someone qualified to handle every responsibility
or potential issue.
Your Strongest Workers
There’s a good chance you know who
the stars are on your staff. These are the employees who understand the product
and operation the best.
Once you’ve pinpointed your
strongest employees, base shift schedules around them. This will prove
beneficial in a few ways.
Scheduling your top team members
during the busiest shifts ensures things always run smoothly. You can schedule
employees who excel at certain tasks to work shifts with a higher demand for
Having an all-star employee on every
shift also allows other staff members to learn from them and grow.
the Right Tools
There are countless tools available
that will help you manage your staff’s schedule. Sure, you could stick to an
Excel spreadsheet, but this will only limit your management options.
Consider implementing shift planning
software into your operation. It will save time, increase productivity, and
ensure everyone is on the same page concerning the week’s schedule.
You can find software that will allow employees to clock in and out, send messages, and get a bird’s eye view of their hours. This is especially useful in the retail or service industry.
for Future Requirements
Managers have the responsibility of
determining when demand will increase so they can make the appropriate
preparations. This is important when creating upcoming schedules.
Looking at data from the previous
year will give you valuable insight into upswings in business. You can then
make scheduling modifications to ensure your staff can handle the extra
Other things such as vacations, an
influx of new employees, and marketing promotions can affect your scheduling
requirements. Make sure you plan accordingly.
Employee Work Schedules That Make Sense
Don’t let something like poor
scheduling disrupt business and make daily operations harder on everyone.
Instead, take steps to make your employee work schedules as logical as
Use the tips discussed above and
streamline the scheduling procedure at your workplace.
We hope you found this article
useful. Please feel free to browse the rest of our site for more information on
business processes and resources.