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5 Easy to Follow Tips For Creating An Interactive Online Meeting

Online meetings and conferences are trending all over the world. Every big and small company has resorted to the medium of the internet to carry out important discussions and dialogues in the present scenario.

5 Easy to Follow Tips For Creating An Interactive Online Meeting

If your company, too, is hosting an upcoming online meeting, ensure that it is interactive and fruitful. 

Before hosting an online meeting, you can brainstorm different ways to keep all the remote workers engaged in the conference. We have got you covered.

Here are some potential fun ways to lift everyone’s morale during an online meeting and attract their engagement. 

Make introductions

Start with letting everyone introduce themselves in the most interactive manner.

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From creative employee introduction to the introduction of other members in the team, ensure that everyone participates and introduces themselves to each other. This step acts as an icebreaker and sets out the right tone for everyone. 

You can make this session all the more interesting by introducing some brainteasers. For example, make way for some virtual team-building exercises before discussing the actual business dialogue with the team members.

Let everything start on a fun note. It will help you in marking the active participation of one and all. 

Have a well clear agenda

The purpose of your online meeting should always be clear and straightforward. A conference with a vague purpose creates a lot of chaos and confusion.

Moreover, it wastes the precious time of one and all. You can prepare a formal agenda beforehand by writing down all the key issues to discuss in the meeting. 

Sort these points according to your requirements. Amplify them with all the participants a few hours before starting your online meeting. Do not forget to mention your expectations from each team member.

Elect a meeting moderator

If you alone cannot handle hosting an online meeting, appoint a meeting moderator. This step will make things easier for you. Having a meeting moderator in tow will help you in many ways. You can give that person the authority to manage and control all the proceedings. 

The role of a moderator is also to keep everyone focused on the topic. This factor avoids all the chances of miscommunication. Eventually, everything goes well, just as you want. 

Update your system

Do not overlook this point while hosting an online meeting. You must prepare your system in advance to avoid all kinds of last-moment glitches. Check your laptop, microphone, as well as camera. Check your internet connection as well. 

Make the most of the services such as Zoom Call and Skype. These mediums are getting popular throughout the world. Using these services, you can conduct your virtual meeting more professionally.

Set limits and minimize distractions

You can cap or limit the time of your meeting. According to many experts, time-capping helps to enhance productivity at work. You can focus on carrying out necessary discussions within the stipulated period. In general, an online meeting’s standard time frame ranges between 30-40 minutes. 

Apart from setting the limit, do not forget to minimize the distractions. They cause a lot of miscommunication during an online meeting. Tell your participants to sit in a well-illuminated room having a clear background. We advise you to use a collar mic and headphones instead of the microphone of your laptop or computer system. 

Takeaway

Once everything has been set and done, it’s time to conclude your meeting with all the clear action items. Get the acknowledgment from all the participants. As the key rule goes – coin out an action item, assign it to a participant and then agree on the deadline.

These tips and instructions will make any virtual meeting fun, interactive, and successful. 

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