Faxing may seem like an archaic and obsolete mode of communication to younger generations, but it still holds relevance in many industries today. However, bulky and outdated traditional fax machines can be time-consuming, ultimately hindering productivity and efficiency. Luckily, with modern technology, there are now countless modern and innovative ways to seamlessly send faxes digitally.
Let’s explore the top three solutions you can trust for personal and business use and how they can help you, send large files, and easily integrate secure cloud faxing into existing workflows and apps.
1. Install a Desktop Fax App
If you frequently need to send faxes from your computer, a streamlined desktop fax app with a user-friendly interface may be your best choice. This affordable and convenient solution enables you to effortlessly create and send professional-looking faxes without having to leave your workspace.
Since prices and features can vary greatly, make sure the fax app you choose:
- Can convert any document into a fax document
- Includes editing tools for cropping, annotating, highlighting, and signing your faxes with electronic signatures
- Allows you to access the email resources you need by seamlessly connecting to your email client
- Comes with an address book that lets you manage contacts and import numbers from Outlook and .csv files
Pro tip: Opt for online fax services that provide you with a free desktop app.
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2. Fax from Cloud Storage
Need more flexibility and scalability? A highly secure solution is to send faxes directly from your existing cloud storage apps, such as Dropbox, Google Drive, or iCloud, ensuring optimal privacy and data protection. By choosing an online fax service that integrates with these cloud storage solutions, you can fax just about any type of file from anywhere with an internet connection.
This makes workflows run more smoothly and accessing and sharing documents with others easy. You also benefit from more robust and reliable backup and recovery options compared to traditional fax machines or desktop fax apps.
Pro tip: Besides integrating with a third-party cloud storage provider, why not look for an online fax service that also offers unlimited cloud storage? It will come in handy, especially if you need to store a lot of documents.
3. Use a Mobile Fax App
While you can easily find the largest fax machine as attested by the Guinness World Records, there is no current holder for the title of “Smallest Fax Machine.” But how does having a fax machine in your pocket sound?
A mobile fax app empowers you to efficiently send, receive, and sign faxes on the go from the convenience of a smartphone or tablet. Simply snap a picture of the document you want to fax using your device’s camera or upload a file from your device or cloud storage service and you are good to go.
Pro tip: When opting for an online fax service with a mobile app, make sure you can choose between a local, toll-free, or international fax number. Being able to organize faxes by tagging them would also be a welcome plus.
Fax Your Way Into the Future
Whether you’re a busy professional, small-business owner, or just looking for a more efficient way to send and receive faxes, there is a multitude of innovative and customized digital faxing solutions to perfectly meet your needs. It can be a desktop fax app, a mobile one, or an all-in-one solution with cloud storage options and a flexible pricing scheme that adapts to your needs.
In addition to saving you valuable time and resources, these cutting-edge digital faxing methods can also significantly reduce harmful paper waste, thus contributing to a more sustainable and eco-friendly way of doing business. In the end, that’s the right path to be on. So, embrace the future of digital faxing and take your productivity and efficiency to new heights.